Corporate Purchasing Policy

PURPOSE

The policy of Carestream Health is to obtain the best value for the materials, goods, and services that it purchases from, and to maintain the highest ethical standards in dealing with, its suppliers. Value includes price, quality, and service.

The Worldwide Purchasing Organization will handle all buying, including commitments to buy and related activities. It is required that Worldwide Purchasing be directly involved in the supplier selection process prior to the procurement of any purchased goods or service over $25,000. This policy is necessary to enable Carestream Health to use its purchasing leverage to ensure that goods and services are procured at the lowest cost, highest quality, and optimal service, including delivery.

SCOPE

On a worldwide basis, purchased goods and services are Carestream Health's largest expense area. Therefore, it is imperative that Carestream Health use its purchasing leverage to ensure that goods and services are procured at the lowest cost, highest quality, and optimal service, including delivery.

POLICY

Purchasing Departments are the sole authorized agencies of Carestream Health and its subsidiaries for the procurement of materials, goods, and services. All buying, including commitments to buy and related activities, will be handled by the Purchasing Departments.

  1. Purchasing needs arise in a variety of contexts. In some cases, the company unit with a purchasing need may wish to engage prospective suppliers in preliminary discussions. In other cases, the company unit may decide to ask Purchasing to deal with prospective suppliers. In no case should a company unit commit the company to a purchase without involving the appropriate Purchasing Department.
  2. Approved purchasing processes must be used in every case, to ensure that the supplier is selected objectively. Frequently, competitive bids will be used in order to obtain best value.
  3. Purchased materials or services in direct support of Carestream products may only be purchased from approved suppliers. All request for software and hardware for Carestream owned machines must go thought the IT Procurement Team.
  4. Approved contracts, developed by Purchasing and the Legal Department, including approved templates or Carestream Health purchase orders, will be used wherever possible to ensure that the company’s (i) interests are fully protected and (ii) purchasing initiatives are appropriately implemented. Forms provided by suppliers should be used only in exceptional circumstances, and only with the prior approval of Purchasing or the Legal Department. Letters of Intent, which are by definition non-binding, are discouraged, and should not be used without the prior approval of Purchasing and the Legal Department.
  5. Purchasing will provide details to the Controller’s Division of contracts or purchase orders obligating Carestream Health to unique financial arrangements as required by the Controller in support of compliance audits.
  6. Purchasing is responsible for managing the financial and administrative aspects of contracts and purchase orders; the Carestream Health business or beneficiary unit is responsible for managing the operational aspects.

Only employees specifically authorized may sign purchase agreements on behalf of the company. Agreements signed by unauthorized personnel, as well as oral commitments, compromise the company's ability to control the process by which it incurs obligations, and expose the company to unnecessary risks.

Suppliers play a vital role in Carestream’s success and sustainability. The Carestream Supplier Code of Conduct can found:

http://www.dhansutra.com/supplier-code-of-conduct.html

EXCEPTION REPORTING AND DISCLOSURE

No exceptions allowed

RELATED POLICIES AND PROCEDURES

The following Purchasing policies can be found on IN FOCUS > Hot Spots > Global Policies and Procedures:

  • Global P-Card Policy
  • Vendor Master Lifecycle Policy
  • Purchase Order Authorization Limits Policy
  • WWP Business Conduct Policy
  • Worldwide Purchasing Payment Terms Policy

The following Purchasing procedures can be found on IN FOCUS > Hot Spots > QMS Smartsolve:

  • Worldwide Purchasing Quality Management System Overview SOP-000316
  • Worldwide Purchasing Training Procedure SOP-000321
  • Purchasing Controls SOP-000381
  • Supplier Quality Procedure SOP-000382
  • Purchase Order Procedure SOP-000383
  • Worldwide Purchasing Contract Procedure SOP-000384
  • Vendor Master Request (VMR) Procedure SOP-000385
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